Mar 13 2017 40 mins 468
We have completely replaced internal emails at Asian Efficiency. No one sends emails to co-workers anymore. Think it’s impossible? It’s not. You can do it too within your team and organization. There’s one communication and collaboration tool that you need. That’s either HipChat or Slack. In this episode we discuss how we’ve replaced company emails with one of these tools. If you’ve considered using HipChat or Slack, we also go over the pros and cons of each tool so you can make an informed decision which one works best for you and your organization. These tools will help you get closer to eliminating company emails, useless meetings, and other miscellaneous time-wasters. Get Podcast Updates Do you want to get an email with shownotes each time a podcast goes live? Then let us know where to send the updates by entering your first name and email. Cheat Sheet What team communication and collaboration software is and why you should use it [1:27]Slack’s independent research on the effectiveness of using team communication and collaboration software [3:32]How team communication and collaboration software increases transparency in your organization (and why that’s a good thing) [8:07]How Slack and HipChat specifically can help improve the culture of your team [10:27]How to share messages and communicate effectively using Slack or HipChat [10:56]How to attach files in team communication software and how this can help you keep things organized [16:06]Why using emoji in Slack and HipChat can help make communication better, more complete, and more fun [19:07]When and how to use team communication and collaboration apps for calls and video calls [22:21]How to customize Slack or HipChat to be more personal [23:20]Our favorite integrations for both Slack and HipChat [26:36]Setting up notifications correctly in team communication and collaboration software [31:11]Which is better: Slack or HipChat? [34:47] Links SlackHipChatTomatobotSimple PollSlack statsDeep Work by Cal NewportZoomAsanaJIRABonusly Read Full Transcript Mike: [00:00:06] Welcome to The Productivity Show, the Asian Efficiency podcast dedicated to helping you make the most of your time attention energy and focus. In this episode Brooks and I talk about team communication and collaboration tools we talk about what they are. The benefits of using them and what specific problems they can help solve including how we use team communication and collaboration tools to eliminate almost all internal email here at Asian E Efficiency. We compare and contrast the features and benefits of two popular communication and collaboration tools: HipChat and Slack. To help you identify which one you should use with your team or organization. You can find links to everything that we share in the show notes by going to theproductivityshow.com/134. And now on with the show. Mike: [00:01:04] Team collaboration and communication software has long been on our list of show topics and Brooks and I each just worked on some video series for HipChat and Slack respectively so in this episode we're going to talk about some of the big takeaways and advantages that team communication and collaboration software can provide and some of the problems that they can solve. So are you ready Brooks? Brooks: [00:01:25] I'm ready let's do it. Mike: [00:01:27] All right so first let's talk about what is team communication and collaboration software. How would you define that. Brooks: [00:01:36] Well I would say that it is a tool that allows people in an organization or you know in some sort of group to communicate both by chatting but also by collaborating on different projects by sharing information, sharing files. And just a different way of going about it. Mike: [00:01:56] Yeah and I kind of put you on the spot there because we don't actually have a formal definition in our show notes but that's because I think this stuff is kind of evolving pretty quickly where any definition that we would attach to it is probably going
