Time Management Tips from Captain Time

As we step into 2025, it’s time for my annual roundup of the 10 best productivity apps that have been instrumental in my daily life as a time management coach. These are the digital tools that help me leap tall task lists in a single bound and break through all my productivity obstacles. 🦸

Narrowing down my extensive toolkit to just 10 apps was no easy feat, but here are my top picks for my personal best productivity apps of 2025: 📆 Please note that I may make a small affiliate commissions from these links but that did not affect my choices – these are the tools I use EVERY day. Thank you for supporting independent content creation.

1. Text Blaze: Text Expander 📃

Text Blaze has become an indispensable part of my workflow, particularly for automating repetitive tasks. Text Blaze is a text expander that lets you type a few keystrokes and insert prewritten snippets anywhere you want. This tool saves me 6-8 hours EVERY week. Text Blaze:

• Automates replies, FAQs, proposals, document creation, and more, saving me huge amounts of time each week.


• Customizable templates allow me to maintain a personal touch while drastically reducing typing time.


• It’s the cornerstone of my follow-up system that I teach during my business networking coaching.

For a full review, read my Text Blaze review article here.

2. Claude.ai: AI for Writing 🤖✍️

When it comes to AI writing assistants, Claude.ai stands out for its remarkably human-like responses. I use Claude for

• All my writing tasks, such as articles, emails, proposals, workshop descriptions, etc.


• Brainstorming headlines, article ideas, new product ideas, marketing ideas, and more


• Planning: Creating marketing and business plans.

3. Perplexity.ai: AI With The Entire Internet Knowledge Base

🤖📚

Perplexity.ai has revolutionized the way I gather information: Perplexity:

• Provides real-time information gathering, largely replacing traditional search engines for me.


• Offers concise, well-organized answers to complex queries.


• Saves time by consolidating information from multiple sources into coherent summaries.


• Generates documents, emails, and other writing based on information from my own websites or from the entire Internet.

4. Canva: Visual Impact 🖼️🎨

Canva continues to be my go-to for all things visual. With a huge array of graphic templates, I and my team use Canva to:

• Create eye-catching blog and social media post graphics that boost engagement.


• Design professional presentations for my speaking engagements.


• Craft visually appealing proposals that help me win clients.


• Produce handouts and illustrations for workshops and training sessions.

5. Mangools: Keyword Research & Tracking 🗝️📈

For SEO and content strategy, Mangools has great features at an excellent price. I use Mangools to:

• Conduct in-depth keyword research to optimize my content.


• Tracs ranking for both my website and my clients’ sites.

I have been able to get top Google ranking for many articles for myself and my clients using Mangools.

Check out my review of KW Finder, just one of Mangools great SEO tools.

6. MailerLite: Email List Management 📨📢

Managing my email subscribers effectively is crucial, and MailerLite delivers:

• Streamlined subscriber management with intuitive tools.


• Powerful automation features for targeted email campaigns.


• Detailed analytics to help refine my email marketing strategy.

Check out my MailerLite review article here.

7. Loom📽️▶️

Loom has become my secret weapon for creating fast video content and “how-to’s” for my coaching clients and for my team of virtual assistants.

Loom offers:

• Quick screen captures with voiceovers


• Sharing links to I can share the video with others


• The ability to creates a video training library for my coaching clients and team


• Videos I can download and later upload to YouTube

Video delegation is by far the fastest method I have found for effectively delegating complex tasks, and Loom is a fantastic tool to enable this and to create my video training library.

8. UpNote 📝📒

For note-taking and idea organization, UpNote is my top choice.

• Offers a clean, distraction-free interface for capturing thoughts.


• Syncs seamlessly across all my devices, ensuring my notes are always accessible.


• Provides powerful search and tagging features to quickly find information.


• Makes it easy to share notes with my clients.


• Has allowed me to create a powerful personal knowledge base.

Here is my UpNote review if you want to learn more about UpNote.

9. Less Annoying CRM

Business networking, both in-person and online is a huge part of my marketing and business success. To manage all the people I connect with, I use Less Annoying CRM. This CRM lives up to its name, simplifying my business networking efforts:

• Keeps all my contacts organized and easily accessible.


• Tracks interactions and follow-ups effortlessly.


• Integrates well with my other tools, creating a smooth workflow.

Reach out if you would like Less Annoying CRM training or to join my business networking coaching program.

10. Book Like a Boss

Last but not least, Book Like a Boss has streamlined my appointment scheduling:

• Allows clients and prospects to book time slots directly, eliminating back-and-forth emails.


• Integrates with my calendar to prevent double-bookings.


• Lets me create customizable booking pages that reflect my brand and professionalism.

Here is an example of a “virtual coffee” landing page created using Book like a Boss that I use for people I meet through business networking.

https://bookme.name/CAPTAINTIME/networking-followup-conversation

Best Productivity Apps of 2025

These 10 apps form the core of my productivity toolkit for 2025. By leveraging their combined power, I’m able to manage my time more effectively, serve my clients better, and continue growing my business as Captain Time. Remember, the key to productivity isn’t just about having the right tools – it’s about using them strategically to support your goals and workflow.

Have you used any of these productivity apps? Share your experience in the video comments on YouTube. Please share this article and video with others who would benefit.

Need help finding and implementing productivity apps in your daily workflow? Check out our time management coaching programs.

The post Captain Time’s Top 10 Best Productivity Apps for 2025 appeared first on Time Management Training.