Effortless Online Systems

Feb 25 2025 105 ep. 22 mins 2
Effortless Online Systems Podcast artwork

Want a peek behind the curtain of your favourite online entrepreneurs? Welcome to The Effortless Online Systems Podcast - where we turn messy back-ends (😉) into smooth, scalable businesses.

Each week, I break down real business processes, review the best tech to save you time and boost profit, and bring in expert guests who’ve built systems that drive results. From automation and AI to project management, paid traffic, hiring, and leadership, we cover everything operations so you can scale smarter and stress less.

I’m Nivek - Online Business Manager, Systems Strategist, and Agency Owner—your guide to mastering the operational side of online business. Let’s get to work.

  Business  Technology
RSS feed Share
Copy RSS


Subscribe on Podcast Addict


100. How I Actually Use AI as a CEO in 2025 (And Why You’re Doing It Wrong)

Feb 25 2025 18 mins  
Most people are still using AI like it’s 2023 - throwing in prompts, hoping for magic, getting frustrated, and giving up. If that’s you, that’s why you’re stuck. AI isn’t just a tool. It’s not glorified Google. It should be a strategic business partner that works with you. If you’re not using it that way yet, you’re leaving money and momentum on the table. In this e

99. Your systems aren't broken, you're just using them wrong

Feb 18 2025 16 mins  
Coming in hot for 2025 with a little tough love - if you’ve ever thought, “Systems just don’t work for me”, hate to break it to you, babe, but it might not be the system… it might be you. 😏 In this episode, I’m breaking down: The real reason your systems feel broken (hint: it’s not the tool)Why jumping between platforms isn’t the solution (and what is)How to inst

98. How to Create More Content in Less Time in 2025

Dec 11 2024 23 mins  
In this episode, I'm going to share how I recommend navigating the evolving landscape of content creation as we head into 2025. With the online world changing faster than ever, having a robust content system is crucial for standing out and driving business growth. Here's how you can develop a strategy that not only supports your financial goals but also aligns with your personal va

97. Should You Add Notion to Your Tech Stack in 2025?

Dec 03 2024 21 mins  
In this episode of Effortless Online Systems, we're talking all things Notion and why it’s become a must-have tool for many online business owners. Whether you’re looking to streamline content creation, centralise business information, or improve client collaboration, Notion might be the game-changer you need for 2025. Discover how Notion fits into your tech stack, the problems

96. 5 Free Tools You Need in Your Business for 2025 (That You’re Probably Not Using!)

Nov 25 2024 17 mins  
In this episode of Effortless Online Systems, we're diving into the world of genuinely free tools that can empower your business to scale efficiently and effectively - without breaking the bank. We'll explore the free tools I use and love: Google Looker Studio: An advanced data visualisation tool that integrates seamlessly with your Google accounts. Discover how you can keep real-t

95. Strategic Planning and How to Run a Business Retrospective with Yosra Musa

Nov 18 2024 36 mins  
In today's episode, we're thrilled to have Yosra Musa from Small Seed Consulting join us to delve into the nuanced world of strategic planning for small businesses. Yosra shares her expertise on the underestimated importance of strategy in businesses of all sizes, highlighting the distinct challenges faced by small business owners who wear many hats. We discuss the pivotal role of

94. Operational Red Flags: 4 Signs Your Business Isn't Set Up to Scale

Nov 13 2024 22 mins  
Get the Summer Operating System here! In this episode of Effortless Online Systems, we’re diving deep into one of the most overlooked areas of business growth: operational readiness. Many business owners dream of scaling, but not every business is truly ready for it. Without the right systems in place, scaling too quickly can lead to burnout, overwhelm, and operational chaos that

93. Your Summer Business Plan for Revenue AND Relaxation

Oct 28 2024 28 mins  
Balancing relaxation and revenue during vacation season doesn’t mean choosing one over the other. In this episode I'm sharing my exact planning process so that you can have a profitable AND restful summer. We'll discuss: Defining what your summer vacation looks like and align it with both tangible (like revenue) and intangible (experiences) goals. Determining revenue needs and ou

92. GUIDED VISUALISATION: Your Fun & Profitable Summer

Oct 08 2024 17 mins  
Today we're going a little off-script from my usual content with a fun summer themed guided visualisation. Today's episode is designed to help you envision what your ideal, balanced and profitable summer season can look like, so that you can turn that vision into an action plan! You'll get my audio guided visualisation, but listen to the end of the episode for my ChatGPT prompts to

91. Data-Driven Marketing: How to Stop Throwing Spaghetti at the Wall & Start Tracking What Works with Ally Anderson

Sep 30 2024 33 mins  
Ally Anderson is a data backed marketing consultant who works with entrepreneurs to ensure that when it comes to their marketing, they're putting their time, energy and money in the right places. I know data isn't always the sexiest thing to talk about, but we really broke it down in this episode. Ally was so amazing at making it so easy to understand why the data is important and